Organising A Camp At Kaitawa

Responsibility

The class teacher is in charge, and is solely responsible for the camp. Parent helpers, and possibly other members of the school staff, assist the class teacher to implement the programme.

Adult/Pupil Ratios

The Adult/Pupil ratio will be laid down by your Board of Trustees. For bush activities at Kaitawa we suggest a ratio of 1;5 with minimum 5 adults for any school group.

Suggested Staffing

1 class teacher

1 camp parent (with First Aid or nursing experience)

1 camp chef - head cook

adults responsible for the duties

It is suggested that class teachers arrange the camp parent for themselves, someone that they can work with well, and let the other parents sort themselves into their roles.

Advisers (College of Education)

Advisers are not normally available to attend a class camp. Any special request for assistance should be arranged by the teacher contacting the adviser direct.

Insurance

The provisions of the Accident Compensation Act apply to teachers, helpers and pupils. The Kaitawa Trust, school Board of Trustees or Government are not able to accept any responsibility for loss or damage to privare property including money.

Travel to Camp

Many schools hire a local bus service for their trip from school to camp. Quotes should be obtained and the bus may be retained for the week. Other schools have found it cost effective to pay parents (for petrol) to take their cars for the week.

Costs and Budgeting

Classes attending camp are expected to raise their own funds to cover transport and food.

Please check the costs page for current costs. Camp Costs

The fees pay for power and fuel: soap, detergents and disinfectant: toilet paper: land and house leases; insurance, maintenance and equipment, custodian payment and other sundry costs.

The Camp Fee is also payable for any adults over and above the ratio 1: 6.

A GST invoice will be provided for your stay after your visit.

You then pay School Support directly.

Budget Outline

Transport $..........

Food $..........

Camp Fee at $ per pupil $..........

Miscellaneous (Toll calls, gifts to $..........

cooks, subisidy for children unable to

pay, etc.) ----------------

Total cost $...........

Fund raising methods will vary from school to school, but it is suggested that families be asked to pay a fixed amount for each child attending, and that fund raising schemes be used to obtain the balance.

Report on Camp Visit

Make sure you fill in the Kaitawa log book with the details of your visit. Please be frank as these reports keep the committee up to date with changing conditions.

Tetanus Injections

A booster injection SHOULD NOT be required prior to camp.

Department of Health ruling (February 1980) is as follows;

a. Two injections in infancy.

b. Booster dose at 18 months.

(The above would normally be checked at primary school entry by the Public Health Nurse.)

c. Tetnus booster is advised at fifteen years of age.

Emergency Vehicle

A car must be taken to camp for use as an emergency vehicle. If this is a teacher's vehicle, that teacher may claim milage for the trip from school to Camp Kaitawa and return, plus any emergency trips, such as taking a child to Wairoa Hospital for examination or treatment. Claims are part of the teachers award under the NZEI Collective Contract.

Police.

The police presence is at Tuai. 837 3824 They are good friends of Camp Kaitawa.

Consent Form

If your school does not have a current Consent Form, please use this one as a sample. Camp Permission Form

Medical & First Aid

It is the school's responsibility to contact the Wairoa Hospital to check which docter is on duty. In emergency situations dial 111.

First Aid Kits.

Schools are expected to bring their own First Aid Kits to camp.

Emergency Pack.

This is literally a life saver. it is stored in the corridor. take it whenever leaving the immediate vincinty of the camp. For these trips away please include Frist Aid Kit, Sleeping Bag, Shelter Tent, as well as emergency food and drink.

Food Supplies.

By contacting the Tuai Store (06 837 3855) you may be able to get extra supplies of most daily groceries that you may need. Most schools tend to purchase all of their weekly requirements at their local supermarket.

Rubbish Disposal.

Two 209l containers (44gallon drums) are on rubbish stands. One is for food, one for rubbish. Please try to burn as much dry rubbish as possible. Ring Tom Ranginui to arrange collection (06 837 3887) if needed.

Urewera National park HQ Visits.

Please ring or write to the Chief Ranger (06 837 3803) well before your camp to arrange a visit. Visits are normally on a Tuesday morning. As a courtesy, phone the NPHQ to confirm your arrangements on the Monday of your arrival.

Slide Evenings.

Mrs Julia Cornes 837 3803 (DOC Employee) is available for slide evenings & discussions. She does not charge for this, but the Trust suggests a small donation or gift is appropriate.

Keys & Custodian.

The main camp key is held by the Camp manager (06 837 3806). You need to arrange picking up details prior to arrival. Other keys are on the key board in the main corridor. Please ensure all keys are returned to their correct positions.

Mail.

The shop at Tuai has postal facilities.

Introducing camp Kaitawa to your School.

Obtain copies of the information leaflet from the Secretary, Camp Kaitawa Trust, Arthur Miller School, Taradale.

Gain approval from your Principal and BOT (even to then just gain interest)

Call a meeting of parents

Show slides or videotape, available from the secretary

Present a description of thw camp, facilities, area, cost, as well as

the intended programme at camp.

Seek assistance with jobs / roles for camp with your parents.

Facilities At Camp Kaitawa.

Grounds.

The camp isfound on about 1½ acres of flat land beside Lake Wherowhero, about 1.5km from Lake Waikaremoana. There is a confidence course set up on the southern side of the camp. There is also 4.4 hectares leased for the camp. this includes thecamp house, the northern and western sides of lake Wherowhero and the tennis courts.

Buildings.

The main building has 2 dormitories, a dining room and a kitchen.

Dormitories.

Each of the 2 dorms sleep 20 children and 1 supervising adult. Complete with mattresses and pillows (bring pillowcases please).

Dining Room.

6 trestle tables, padded seats, piano, filmstrip projector, AM radio and a wood fire stove.

Kitchen.

New large commercial stove, microwave, AM/FM radio, refridgerator, pantry,

3 sinks, zip, commercial toaster, sufficient cutlery and crockery for the camp, pots and pans (most large) and cooking equipment.

Corridor.

Refridgerator, freezer, first aid cupboard, emergency pack, fire extinguishers, dinner gong.

Store Hut.

Supplies are kept in here for camp use, disinfectant, detergent, toilet paper, soap, mops, broooms, toilet and scrubbing brushes, buckets etc...

Chalets and huts.

These have between 2 and 4 beds or bunks, complete with mattresses pillows (bring pillowcases please) and small electric heater.

Equipment Store.

Tents, poles, groundsheets, packs, tomahawks, handtools, PE Gear, rescue strectcher, fire irons, lawn mower.

Toilet Block.

Male and female toilets, 3 pans for females, 2 pans & 1 urinal for males.

Ablution Block.

Showers and hand basins for both male & female. Good hot water

supply. Sanitary disposal units in female section. Washing machine.

Drying Room with electric heating.

Storage area with luggage trolley, spades, rakes, axe etc..

Vegetable preparation area with sinks.

Firewood storage area.